Trucking accounting and settlements software
Bill customers and pay drivers from the same place.
TenTrucks trucking accounting software handles the money side of your fleet in one place. You invoice the day you deliver, track what you are owed, and run driver settlements off the same load data. No double entry between billing and pay.
Same day invoicing
Create an invoice from a completed load in a few clicks. The POD and rate confirmation are already on the load, so the invoice goes out ready to pay.
Track what you are owed
See open, sent, and paid invoices in one list and follow up on aging receivables before they slip. Record fuel and expenses against the right load to keep cost data clean.
Driver settlements, any pay model
Pay by mile, by percentage, or by flat rate, and mix models across drivers and owner operators. Apply fuel and advance deductions so the net amount is right the first time.
Works with QuickBooks
Send invoice and payment data to QuickBooks so your books stay current without double entry.
What you get
- Invoice the same day you deliver, with the POD attached.
- Track receivables and chase late payers before they age out.
- Run driver settlements in minutes, deductions handled.
- Capture detention and accessorials that slip through manual billing.
- See profit by truck and by lane, not just fleet-wide.
- Keep QuickBooks in sync, no double entry.
Trucking accounting software vs. QuickBooks and spreadsheets
General tools like QuickBooks are great ledgers, but they do not understand per-mile pay, rate confirmations, or load-based billing. Trucking-specific tools like TruckingOffice and PCS help, but PCS can be heavy for a growing fleet. TenTrucks builds invoices and settlements from the loads you already dispatched, so the office stops re-keying.
| Capability | QuickBooks + spreadsheets | TenTrucks |
|---|---|---|
| Driver pay | Per-mile and percentage pay calculated in a spreadsheet | Settlements auto-calculated from completed loads, deductions applied |
| Invoicing | Rate confirmations re-keyed by hand after delivery | Invoices generated from delivered loads with the POD attached |
| Accessorials | Detention and lumper charges often missed | Accessorials and geofenced detention flow onto the invoice |
| Factoring | Invoice and POD packet assembled manually each load | Invoice-plus-POD packet assembled and flagged automatically |
| Profitability | Fleet-level totals that hide losing trucks | Profit by truck, driver, and lane tied back to the load |
| Data entry | Each load entered in dispatch, then again in accounting | One load drives both billing and pay, no double entry |
Backed by
Connect the tools you already run on
TenTrucks plugs into your entire tech stack: ELDs, fuel cards, factoring, accounting and more.
Built for how you run
What our customers are saying
Real stories from owner-operators and fleet managers who run their business on TenTrucks.
I’ve tried a few different TMS platforms over the years, and most are just too cluttered. TenTrucks is a breath of fresh air. The interface is clean, and I didn't need a week of training to figure out how to book a load or send an invoice. It does exactly what I need it to do without the extra headache.
Switching to TenTrucks was the best decision I made for my fleet this year. It has unified our dispatch, safety, and billing into one platform. If you're looking for a way to cut down on administrative waste, this is it.
Finally a TMS that isn't overcomplicated. Onboarding my team took an afternoon instead of weeks, and the visual dispatch board keeps everyone on the same page. Having billing and tracking in one place has cut hours of busywork out of every week.
The real-time tracking feature has been a game changer for our transparency. Our customers love getting updates, and it has significantly reduced the number of check-calls we have to make. Everything is visible in one dashboard
See accounting and settlements in TenTrucks
Book a free demo and see invoicing, receivables, and driver pay running on one set of data.
Accounting and Settlements FAQs
Straight answers about billing customers and paying drivers in TenTrucks.
It is accounting software built for the financial rules of a fleet: driver settlements, load-based invoicing, and receivables. TenTrucks trucking accounting software lets you invoice from a completed load, track receivables, and run driver settlements off the same data.
QuickBooks is a general ledger that does not understand rate confirmations, per-mile pay, or escrow deductions. Trucking accounting software does, and when it is tied to dispatch, invoices and settlements come straight from completed loads instead of manual entry.
Yes. Many fleets keep QuickBooks as the general ledger and sync invoice and payment data from TenTrucks, while running settlements, load-based billing, and receivables in TenTrucks.
Yes. Once a load is marked delivered, you can generate the invoice right away, with the POD and rate details already in place.
Yes. You can set a different pay model per driver, including owner operators, by mile, by percentage, or by flat rate, and the system applies the correct calculation to each settlement.
You add deductions such as fuel and advances to the settlement, and they are subtracted from gross pay so the net amount is correct, and the records stay clean for 1099 filing.
Yes. Accessorials like detention, layover, lumper, and TONU flow onto the invoice, and geofenced arrival times from operations create the proof to bill detention.
Yes. It assembles the invoice-plus-POD packet for your factoring company, flags factored invoices, and keeps advances and reserves straight in your books.
Yes. Because revenue and costs tie back to the actual load, you get profit by truck, by driver, and by lane, not just a fleet-wide number.
Yes. Invoice and payment data can sync to QuickBooks so you do not re enter the same records in two systems.